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HR People Planning & Simulation - effective personnel planning with simulation option

What can you expect from our solution and what are the benefits of using it? You can find everything you need to know here.

Good reasons for a personnel planning solution

In today's dynamic business world, effective workforce planning is crucial. Factors such as skills shortages, high turnover, training requirements and budget constraints demand modern, error-free planning. Using manual Excel spreadsheets is time-consuming and risky. Therefore, a modern, user-friendly personnel planning solution is becoming increasingly urgent to ensure efficient and secure management of personnel data while offering comprehensive analysis options.

Screenshot HR Planning and Simulation

What is the purpose of the personnel planning solution?

The solution is intended to overcome the personnel cost planning deficit of HR systems.

Personnel planning and personnel cost management is an important, cross-divisional, functional corporate process. Systems and tools should be used to support this process effectively and efficiently, taking into account the various stakeholders.

The currentHR systems (SAP HCM/SAP SuccessFactors) provide insufficient support for the personnel cost planning process . The solution developed by s-peers overcomes this deficit and also creates extended options for reporting personnel data.

Transparency

  • Everyone involved sees the same picture
  • Distribution of tasks among various players

Efficiency

  • 'One stop store' access to actual and planned data
  • Standardization of personnel cost calculation
  • Automatic calculation of the financial impact

Cooperation

  • HR and business (cost center managers) work together according to their responsibilities
  • Structured process on a standardized database

What does our personnel planning and simulation solution offer?

The personnel planning solution of the SAP Analytics Cloud can be used flexibly. Regardless of whether your data comes from SAP BW (Business Warehouse), SuccessFactors, SAP Datasphere, Google Cloud or another HR solution with an export function, the basic functionalities remain the same.
However, when using SAP SuccessFactors, for example, which does not include an independent planning option, the data must first be modeled. In addition to the SAP Analytics Cloud for planning, SAP Datasphere is used to prepare and structure the existing data and make it available for planning.
The exact requirements for implementation are worked out in a workshop.

Screenshot of Workforce Planning and Simulation

These are the available standard functions of the solution:

  • Personnel planning (FTE): creation of new positions, transfer or termination of positions, batch/mass creation
  • Simulation of FTE based on the input of growth target and fluctuation for 2 subsequent years (linear extrapolation)
  • Personnel cost planning (PEX): based on personnel planning (FTE), personnel costs can be planned (basic salary, bonuses, one-off payments)
  • Integration of AHV / IV calculation
  • Simulation of personnel costs (salary increase) for 2 subsequent years (linear extrapolation)
  • Free simulation option based on the Value Driver Tree for FTE and personnel costs
  • Simulations can be saved, loaded and customized separately
  • Predefined reporting with planning and simulation data (graphical and tabular)
  • In addition, an overview of all newly created items from the planning process
  • Data entries are only available to the extent of the existing master data. This prevents incorrect entries (non-existent cost center, incorrect item ID, etc.).

Demo: Experience what planning looks like in the Workforce Analytics solution

Play Video about Thumbnail Video Demo Planning Personnel Planning

SAP SuccessFactors

SAP Business Technology Platform

  • SAP Analytics Cloud
  • SAP Datasphere

In which system landscape will the solution be implemented?

How does the solution improve your personnel planning and simulation?

Planning is carried out using simple and clearly laid out input templates in tabular form

Basic functionalities are already included in the package to simplify your planning.

Flexible expandability to meet your needs. From the data model to the content of the input templates.

With SAP Datasphere, data from SuccessFactors, but also from other source systems, can be flexibly extended to cover your information needs.

Your contact for the Workforce Planning & Simulation solution

"With our Workforce Planning & Simulation solution, we can provide all the standard functionalities of the HR planning process. In addition, through the combination of SAP SuccessFactors with SAP Datasphere and SAP Analytics Cloud, the solution offers many possibilities for customer-specific enhancements to maximize your benefits."

Dominik Schalm
Dominik Schalm
Senior Analytics Consultant

FAQs on the personnel planning solution

  1. Planning is carried out using simple and clearly laid out input templates in tabular form.
  2. Basic functionalities are already included in the package to simplify your planning.
  3. Flexible expandability to meet your needs, from the data model to the content of the input templates.
  4. With SAP Datasphere, data from SuccessFactors and other source systems can be flexibly expanded to cover your information requirements.
  5. All data (actual and plan data) is stored centrally.
  6. Can be called up / edited during the planning phase on the basis of the authorization concept.

There are three options for integrating the solution into your IT landscape:

  1. SAP SuccessFactors
  2. SAP BTP
  3. Google Cloud Platform (GCP)
  1. Lean and standardized process
  2. A system that does justice to the overarching, functional aspects of HR, business and finance
  3. Better decision support through easy access to data and powerful dashboards
  4. Standardized personnel cost calculation

What problems can you avoid by using the Workforce Planning & Simulation solution?

Having to laboriously search for data from different tables together

Interrelationships overlooked due to overly complex representations

Time-consuming creation of comprehensive reports

No authorization concept for the further use of Excel tables

No security concept for overwriting data in Excel spreadsheets and consistency/formatting/linking risks

The 4 most important business benefits of the personnel planning solution!

Lean and standardized planning process

Better decision support through easy access to data and powerful dashboards

A system that does justice to the overarching, functional aspects of HR, business and finance

Standardized personnel cost calculation

Why is the s-peers solution better than the standard SAP Business Content?

s-peers

Business Content

Stories (I)

Up-to-date: unified story with scripting

.

Classic Stories -> Conversion necessary + testing of functionalities, no scripting

Stories (II)

Creation of a few stories with a complete scope, e.g. FTE and personnel cost planning => little maintenance effort
Each subsection consists of its own story and possibly its own model => high maintenance effort

Models (I)

Few models with the same structure (dimensions) => less effort for data transfer
Many models with different structures (dimensions) => high data transfer costs

Models (II)

Up-to-date: new model

 .

Old, discontinued account model -> conversion necessary + check of functionalities

Functionality e.g. turn of the year

Automated, partly dummy value creation
All stories have to be changed by hand, partly dummy value creation

Design

Content is equipped with a fresh design and prepared in a user-friendly way, customizable
Minimal effort, standard elements were inserted into a story, no adjustments

Content

Currently less content, being developed
A lot of content already available

.

Data Modeling

Docking of various (additive) data and systems possible through the use of SAP Datasphere
Only the existing content, additive systems cannot be implemented without an additive workshop, testing/inspection, PoC may be necessary

Future (I)

Planned expansion of the offering, e.g. reporting with the focus on flexible, cross-divisional content; e.g. combining with financial data
"Reporting" available as part of the planning content; new overarching reporting would have to be developed

Future (II)

Development planning available

.

No planning for development, but demand due to deactivation of "Classic Reports" in SAP SuccessFactors

Why is the s-peers solution better than the standard SAP Business Content?

Table Headers-peers solutionClassic Stories -> Conversion necessary + testing of functionalities, no scripting
Stories (I)Up-to-date: unified story with scriptingTable Data

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